Spain is getting ready for big changes in its fiscal rules starting in 2025. These changes are designed to improve tax collection and prevent fraud, making sure that all VAT is reported correctly to the tax authorities. For tour and activity providers, this means updating their booking systems to meet the new requirements.
From 2025, businesses that handle cash or card payments, including tour operators, will need to use certified billing software and fiscal devices. Every transaction must be sent directly to the tax authorities, and each receipt must have a unique fiscal code to track sales. Real-time reporting will be a big part of these new rules, so businesses must ensure their systems are ready to communicate with tax offices immediately.
What’s changing in 2025?
Spain’s new fiscal rules focus on real-time reporting. This means that businesses will need to send transaction data to the tax office as soon as a sale is made. The goal is to make tax collection more efficient and reduce fraud. For tour and activity providers, this means upgrading your systems to handle automatic communication with tax authorities.
Here are the key steps to take to get ready for the 2025 changes:
1. Upgrade to certified systems
By 2025, your billing software and fiscal devices must be certified by Spanish tax authorities. These systems must create a unique fiscal code for every transaction and send data to the tax office in real time. If your current system doesn’t meet these requirements, you’ll need to upgrade.
What to do:
Start looking for certified billing software and fiscal devices now. Upgrading early will help you avoid any last-minute issues.
2. Register your devices with tax authorities
Like the fiscal rules in Germany, you’ll need to register all your fiscal devices with the tax authorities in Spain. Each device must be linked to your business so it can report sales accurately.
What to do:
Once your devices are upgraded or installed, make sure they are registered with the tax authorities. This process will ensure that your business is fully compliant with the new regulations.
3. Prepare for device registration fees
Spain is expected to charge fees for registering fiscal devices, similar to the system in Germany. This means you’ll likely need to pay a fee for each fiscal device you use.
What to do:
Be ready to include these fees in your budget. It’s important to plan for these costs to avoid any surprises later on.
4. Automate real-time reporting
The biggest change in the new rules is real-time reporting. Your system must automatically send transaction data to the tax office as soon as a sale is made. This requires your devices to be connected and able to communicate with the authorities at all times.
What to do:
Make sure your new system is set up to handle real-time reporting. Work with your provider to test the system and make sure it’s working properly before the deadline.
How Palisis can help
Palisis meets the new fiscal requirements in Spain. We will handle the technical side of real-time reporting, making sure that your systems comply with the new rules. Our goal is to help tour and activity providers make the transition smoothly.
By 2025, Palisis will have everything you need to stay compliant with Spain’s fiscal rules, from certified billing systems to automatic data transmission. Contact us to learn more about how we can help you get ready for the new regulations.
Conclusion: Get ready for 2025
As Spain gets ready to introduce new fiscal rules, it’s important for tour and activity providers to prepare their systems. Certified billing software, real-time reporting, and registered devices will be required. The sooner you prepare, the smoother the transition will be.
With Palisis’ help, your business will be ready for these changes and stay compliant before the 2025 deadline. Contact us today to learn more about how we can assist you with the upcoming regulations.
Further Reading
Curious about fiscalisation in other countries? Check out our guides to other markets in Europe: